Receipt of a signed “Exhibitor Application for Exhibit Space” is a commitment to exhibit at VIVA. As such, VIVA begins assigning booth space upon receipt of the executed application agreement and begins compilation and distribution of printed and electronic program materials. Subsequent cancellation of assigned booth space poses a burden and hardship on those exhibitors who must choose from available exhibit space.
Notification of an exhibitor’s desire to cancel must be submitted in writing on company letterhead to:
VIVA
Attn: Exhibits
5671 Santa Teresa Blvd., Suite 202
San Jose, CA 95123
Exhibitors will be assessed the following fees for booth reduction or cancellation:
- For cancellation or reduction of booth space prior to May 15, 2012, the exhibitor will be charged a 40% administrative fee.
- For cancellation or reduction of booth space from May 15, 2012 – August 1, 2012, the exhibitor will be charged an 80% cancellation/administrative fee.
- For cancellation or reduction of booth space after August 1, 2012, the exhibitor will be charged 100% of the booth fee.
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